Let us explain.....
One of the keys to any successful tournament or project is that it is being constantly evaluated. Advisable it should even happen before you get started, half-way, two weeks prior to the event, the day before the event and then about 2 weeks after the event. Why so many? It is to help you, your team and MTO Golf to ensure that everyone is on the right path to the fairway. Sometimes we only do the first evaluation and then the one the day before the event, and it is possible that you will have your ball in the sand dune, into the water or even not on the course. By using evaluation you can keep going on the fairway to the 18th hole - your tournament.
To add another piece of advice: doing evaluations is a check-in process, it should not be the only time you and your entire committee come together. Meetings should be scheduled for the entire time of planning for your event. Ideal some of them should take place at the golf course to ensure that you are "laying things out" as to what goes where and who goes where. Another hint is to have floor plans and pictures for each committee chair as to where their space is so that they and their sub-committee can also plan. It would also be advised that each sub-committee do evaluations about a week before the full committee meetings. By encouraging this, you are able to compare golf balls to golf balls rather than golf balls to clubs.